Applicability of this Privacy Policy

This Privacy Policy applies to Geekbot’s online tool, including the associated Geekbot mobile and desktop applications (collectively, the “Services”), Geekbot.com and other Geekbot websites (collectively, the “Websites”) and other interactions (e.g., customer service inquiries, user conferences, etc.) you may have with Geekbot. If you do not agree with the terms, do not access or use the Services, Websites or any other aspect of Geekbot’s business.

This Privacy Policy does not apply to any third party applications or software that integrate with the Services through the Geekbot tool (“Third Party Services”), or any other third party products, services or businesses. In addition, a separate agreement governs delivery, access and use of the Services (the “Customer Agreement”), including the processing of any messages, files or other content submitted through Services accounts (collectively, “Customer Data”). The organization (e.g., your employer or another entity or person) that entered into the Customer Agreement (“Customer”) controls their instance of the Services (their “Standups” or “Surveys” or Other) and any associated Customer Data. If you have any questions about specific Standup settings and privacy practices, please contact the Customer whose Standup you use. If you have received an invitation to join a Standup in a Slack workspace but have not yet created an account, you should request assistance from the Customer that sent the invitation.

Information We Collect And Receive

Geekbot may collect and receive Customer Data, and other information and data (“Other Information”) in a variety of ways:

Generally, no one is under a statutory or contractual obligation to provide any Customer Data or Other Information (collectively, “Information”). However, certain Information is collected automatically and, if some Information, such as setup details, is not provided, we may be unable to provide the Services.

How We Use Information

Customer Data will be used by Geekbot in accordance with Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law. Geekbot is a processor of Customer Data and Customer is the controller. Customer may, for example, use the Services to grant and remove access to an Authorized User, assign roles and configure settings, access, modify, export, share and remove Customer Data and otherwise apply its policies to the Services.

Geekbot uses Other Information in furtherance of our legitimate interests in operating our Services, Websites and business. More specifically, Geekbot uses Other Information:

If Information is aggregated or de-identified so it is no longer reasonably associated with an identified or identifiable natural person, Geekbot may use it for any business purpose. To the extent Information is associated with an identified or identifiable natural person and is protected as personal data under applicable data protection law, it is referred to in this Privacy Policy as “Personal Data”.

Data Retention

Geekbot will retain Customer Data in accordance with a Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and as required by applicable law. Depending on the Services plan, Customer may be able to customize its retention settings and apply those customized settings. The deletion of Customer Data and other use of the Services by Customer may result in the deletion and/or de-identification of certain associated Other Information. Geekbot may retain Other Information pertaining to you for as long as necessary for the purposes described in this Privacy Policy. This may include keeping your Other Information after you have deactivated your account for the period of time needed for Geekbot to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes, enforce our agreements, archiving, statistical or research purposes.

How We Share And Disclose Information

This section describes how Geekbot may share and disclose Information. Customers determine their own policies and practices for the sharing and disclosure of Information, and Geekbot does not control how they or any other third parties choose to share or disclose Information. Furthermore, as Standups, Reports or Data input may be visible or accessible by Authorized Users, Geekbot does not control how they or any other parties chose to share or disclose such Information.

During a Change to Geekbot’s Business. If Geekbot engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of Geekbot’s assets or stock, financing, public offering of securities, acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g. due diligence), some or all Other Information may be shared or transferred, subject to standard confidentiality arrangements. Aggregated or De-identified Data. We may disclose or use aggregated or de-identified Other Information for any purpose. For example, we may share aggregated or de-identified Other Information with prospects or partners for business or research purposes, such as telling a prospective Geekbot customer the average amount of time spent within a typical standup. To Comply with Laws, enforce our rights, prevent fraud, and for safety. If we receive a request for information, we may disclose Other Information if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation or legal process. We cooperate with law enforcement authorities, as well as with other third parties, to enforce laws, intellectual property rights and to prevent fraud. In response to a verified request by law enforcement or other government officials relating to a criminal investigation or alleged illegal activity, we can, and you authorize us to, disclose your name, e-mail address and website use history, with or without a subpoena. Without limiting the above, we will not disclose your Information to any law enforcement or other governmental officials without a subpoena or court order, except when we believe in good faith that the disclosure of information is necessary to protect our rights, enforce our policies, respond to claims that your use of our Services violates Geekbot’s policies or rights or others, or protect anyone’s rights, property or safety, enforce contracts or policies. With Consent. Geekbot may share Other Information with third parties when we have consent to do so.

Security

Geekbot takes security of data very seriously. Geekbot works hard to protect all and Other Information you provide from loss, misuse, and unauthorized access or disclosure. To learn more about current practices and policies regarding security and confidentiality of the Services, please see our Security Practices. Given the nature of communications and information processing technology, Geekbot cannot guarantee that Information, during transmission through the Internet or while stored on our systems or otherwise in our care, will be absolutely safe from intrusion by others.

Age Limitations

To the extent prohibited by applicable law, Geekbot does not allow use of our Services and Websites by anyone younger than 16 years old. If you learn that anyone younger than 16 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.

Changes to this Privacy Policy

Geekbot may change this Privacy Policy from time to time. Laws, regulations and industry standards evolve, which may make those changes necessary, or we may make changes to our business. We will post the changes to this page and encourage you to review our Privacy Policy to stay informed. If we make changes that materially alter your privacy rights, Geekbot will provide additional notice, such as via email or through the Services. If you disagree with the changes to this Privacy Policy, you should deactivate your Services account. Contact the Customer if you wish to request the removal of Personal Data under their control.

International Data Transfers And Contractual Terms

Geekbot may transfer your Personal Data to countries other than the one in which you live. Geekbot offers European Union Model Clauses, also known as Standard Contractual Clauses, to meet the adequacy and security requirements for our Customers that operate in the European Union, and other international transfers of Customer Data. A copy of our standard data processing addendum, incorporating Model Clauses, is available here.

Data Protection Officer

To communicate with our Data Protection Officer, please email dpo@geekbot.io.

Identifying The Data Controller And Processor

Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. In general, Customer is the controller of Customer Data. In general, Geekbot is the processor of Customer Data and the controller of Other Information. Geekbot Ltd, a Cypriot company based in Limassol, Cyprus, is the controller of Other Information and a processor of Customer Data relating to Authorized Users who use Standups established for Customers whether outside of or established in the U.S. and Canada.

Your Rights

Individuals located in certain countries, including the European Economic Area, have certain statutory rights in relation to their personal data. Subject to any exemptions provided by law, you may have the right to request access to Information, as well as to seek to update, delete or correct this Information. As your personal data is furnished by your company, we urge you to also contact your company or Team Leader (“Customer”) for additional access and assistance.

To the extent that Geekbot’s processing of your Personal Data is subject to the General Data Protection Regulation, Geekbot relies on its legitimate interests, described above, to process your data. Geekbot may also process Other Information that constitutes your Personal Data for direct marketing purposes and you have a right to object to or opt-out from Geekbot’s use of your Personal Data for this purpose at any time, by contacting Geekbot at hey@geekbot.io. In this context, Geekbot may refuse to proceed with any action relative to your Personal Data stored for reasons pertaining to its legal obligations, public safety as well as any other legal obligation to keep records and/or archives unaltered. Geekbot may though keep the Information you suggest in correction or alteration in a separate file, attachment or note connected with the Other Information collected. Geekbot may also legally refrain from responding to any requests if so required by law or instructed by a law enforcement agency or so ordered by a court of law.

Data Protection Authority

Subject to applicable law, you also have the right to (i) restrict Geekbot’s use of Other Information that constitutes your Personal Data and (ii) lodge a complaint with your local data protection authority or the Cypriot Data Protection Commissioner, which is Geekbot’s lead supervisory authority in the European Union. If you are a resident of the European Economic Area and believe we maintain your Personal Data within the scope of the General Data Protection Regulation (GDPR), you may direct questions or complaints to our lead supervisory authority:

Office of the Commissioner
For Personal Data Protection
1, Iasonos Street, 1082 Nicosia
Tel: 22-818456, Fax: 22-304565
Email: commissioner@dataprotection.gov.cy
www.dataprotection.gov.cy

Contacting Geekbot

Please also feel free to contact Geekbot if you have any questions about this Privacy Policy or Geekbot’s practices, or if you are seeking to exercise any of your statutory rights. We urge you to use our client support/ communications app. Alternatively, you may contact us at hey@geekbot.io or at our mailing address below:

Geekbot LTD, SK HOUSE
Sp. Kiprianou 61, 4002 Limassol
Cyprus.