How to Run a Poll in Microsoft Teams (Step-by-Step Walkthrough)

This post shows you how to set up a poll in Microsoft Teams in 6 easy steps when you’re using Geekbot, our asynchronous Microsoft Teams poll app.

Note: Geekbot does more than just polls. You can run asynchronous standups, sprint retrospectives (and more) in Microsoft Teams. Plus, Geekbot is free for teams with fewer than 10 users. Learn more and sign up here!

Step One: Go to Geekbot’s Template Screen

Geekbot has many uses — all aimed at helping teams run asynchronous meetings and reduce workflow interruption — but for this post, we’re talking about sending out a poll in Microsoft Teams.

Choose from a list of premade templates or create your own.

From our screen of meeting templates, you will click on “Build your own”, and then land in our “Custom Report” area, where you can edit the poll’s basic info (such as its name), the questions you’re going to ask, who you’re going to ask them to, and when/how often you want the poll to go out. 

Create a custom report.

Below, let’s look at each part of the Custom Report in more detail.

Step Two: Naming Your Poll

With Geekbot, you can name your poll and choose which channel you want it broadcasted in. You can also decide whether you want the poll to be anonymous or not. 

(An anonymous poll is very helpful when asking your team about sensitive matters or if you want your team to feel like they won’t face any repercussions for speaking their mind.) 

Choose to have surveys filled out anonymously.

Step Three: Write Your Poll’s Questions

Now, it’s time to write the question(s) that you’d like to get sent to team members. 

At Geekbot, you can add as many (or as few) questions as needed. 

Write your own questions.

You’re also not limited to asking one type of question. If you want more question formats, click the gear icon on the questions bar. Two options will pop up: “Pick type” or “Pick Color”.

Choose type or color.

Select “Pick Type.” This takes you to a screen (see below) where you can choose from several different answer options:

  1. Plain text
  2. Numeric
  3. Pre-defined
  4. Random
Choose how you want to get responses.

We offer more customization options for your poll, such as changing the intro and outro message. 

The intro message is how Geekbot will greet your participants in Microsoft Teams (see example in the screenshot below)

The intro message is the first thing they'll see.

The outro message can be just a simple “Thanks and have a great day!”

Step Four: Choose Your Participants 

The next step is straightforward. Choose your poll participants and send it to as many (or as few) people as needed.

Note: You can either sync your poll to a specific group or channel in Microsoft Teams or add participants manually. 

Individually select from suggested members.

Step Five: Schedule Your Poll

We make scheduling a poll extremely customizable. 

You can pick the day(s) you want the poll to go out, as well as the frequency (i.e. daily, weekly, every 2 weeks, first or last week of the month, and so on)

Customize frequency.

Feature that will soon be released: Geekbot allows you to send the poll questions to each member on your team at their own local time zone, so they don’t get a notification (and feel pressured to answer the poll) at an odd time (i.e. late at night past work hours).

Choose how to apply a timezone.

Step Six: Send Out Your Poll and Get Responses

When it’s time for your team to complete the poll, participants will get a private message in Microsoft Teams (see below)

Private message with intro message.

You can review the answers to the poll in Microsoft Teams as they are filled out in real-time. 

For example:

Example responses.

You can also review answers via our dashboard, along with statistics about participation percentage, report streak, and more! 

Example stats and reports.

Ready to Run Polls in Microsoft Teams?

Click here to learn more and sign up! Geekbot is free if you’re polling less than 10 people, and we offer a free trial for larger teams.

Frequently asked questions

How Do You Do a Poll in Microsoft Teams?

Microsoft Teams has its own poll system called Microsoft Forms. It lets you easily add a poll to a channel or even a chat but it has limited functionality.
     
You can also get a third-party polling app like Geekbot to run polls in Microsoft Teams.
     
Geekbot lets you schedule one-off or recurring polls, vary the type of responses your team can give (numeric, pre-defined, plain text), and collect poll data in a highly visual dashboard.

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