Don\u2019t forget to write the ideas down!<\/p>\n\n\n\n
Book Club Brown Bag<\/h3>\n\n\n\n
Social brown bag meetings or brown bag socials are just that: lunchtime meetings where attendees focus on mingling away from the office. Adding a theme or topic of choice to the social helps break the ice and foster discussion – it doesn\u2019t always have to be a book, it can also be a movie, a Ted Talk, or anything else that your team prefers. <\/p>\n\n\n\n
What Separates Brown Bag Sessions From Other Meetings<\/h2>\n\n\n\n
The typical workday is already inundated with meetings, but brown bag sessions are different. Here\u2019s why.<\/p>\n\n\n\n
Not Your Typical Boring Meeting<\/h3>\n\n\n\n
Formal meetings are usually sit-down sessions held onsite or offsite, with a strict agenda and mandatory attendance for participants. <\/p>\n\n\n\n
Informal meetings mean that participants are more relaxed and willing to share what\u2019s on their mind, and they are more likely to be engaged and present since they aren\u2019t bored by rigid formal meeting protocol. Loosening up helps facilitate meaningful discussion without the restrictions of a typical meeting.<\/p>\n\n\n\n
Informal Approach to Solving Complex Problems<\/h3>\n\n\n\n
Problems like misunderstandings can sometimes come from formal work settings because of the power distance<\/a> involved. For example, a subordinate is more likely to avoid speaking over leadership during formal meetings. <\/p>\n\n\n\n Brown bags help to lower the stakes by introducing everyone as equals, encouraging openness without fear of repercussions. This in turn facilitates better problem solving since the complexities of hierarchy and authority are put on hold.<\/p>\n\n\n\n Formal meetings focused on work-related matters can be stiff \u2013 casually engaging with colleagues over food during a brown bag session is much more conducive to building stronger workplace relationships, which boosts collaboration between coworkers. <\/p>\n\n\n\n Brown bag meetings are great for encouraging interaction between coworkers outside of work, opening up opportunities for improving team relationships, morale, and company culture.<\/p>\n\n\n\n If you\u2019ve ever had your workflow interrupted or disrupted by a meeting, you\u2019re not alone. Brown bag meetings usually happen onsite during midday, so participants can quickly shift back into gear once lunch hour is over. <\/p>\n\n\n\n A brown bag session can even be tailored to cater to specific needs or interests. For example, you can have a social brown bag with themes like hobbies and pets, or make an excursion of it by visiting a nearby restaurant that everyone has wanted to try.<\/p>\n\n\n\n Running an informal meeting is much easier since it involves less preparation, but there are still some steps involved in successfully integrating brown bag sessions.<\/p>\n\n\n\n It\u2019s exciting to add a new initiative like brown bag meetings to the workplace day-to-day, but rushing things will burn everyone out, including yourself. Don\u2019t go scheduling a weekly brown bag session right off the bat – instead, try running brown bag sessions as one-offs to gauge interest, or go for a more realistic and relaxed timeline like biannual or quarterly sessions.<\/p>\n\n\n\n Rustling up enthusiasm for brown bag sessions will be difficult if participants are unclear about what the meetings will involve. Nobody wants yet another meeting on their plate if they can help it.<\/p>\n\n\n\n Before you sign everyone up for a brown bag meeting, be transparent about the intended purpose. For example, the session can be focused around training, socializing, problem-solving, sharing knowledge, or decision-making. The clarity will help attendees feel reassured and emphasize the meeting\u2019s informal nature.<\/p>\n\n\n\n Sometimes our best efforts don\u2019t go well \u2013 that\u2019s an opportunity to find out what isn\u2019t working and do better next time. If the team members participating in the brown bag sessions have feedback, this is your chance to understand their concerns. <\/p>\n\n\n\n When there is resistance to adding a meeting or low enthusiasm during the session, the participants involved might be facing meeting exhaustion or issues with the current meeting culture at the workplace. New initiatives sometimes help to unearth indicators that can be addressed before trying again.<\/p>\n\n\n\n This might be a no-brainer, but we\u2019d steer clear of controversial topics like politics or religion for a brown bag session. Since they\u2019re supposed to be informal and relaxing, select a topic that is generally accepted to keep things inclusive, like career growth, hobbies, or personal development. <\/p>\n\n\n\n Brown bag sessions are also great for disseminating information that\u2019s somewhat related to work, such as introducing new company benefits or health initiatives. When in doubt, consider the comfort of the participants before making your decision.<\/p>\n\n\n\n Before you run your next brown bag session, here are some tips to help you maximize benefits and manage any issues that might pop up.<\/p>\n\n\n\n Keep brown bag sessions separate from formal meetings<\/a>. As tempting as it is to use brown bags as an extension when problem-solving and work discussion, eating into lunch hour is a surefire way to sour participants to brown bag sessions in general.<\/p>\n\n\n\n Brown bags are a great way to foster relationship building among colleagues, but there can be too much of a good thing. Running brown bag sessions too frequently reduces the number of lunch hours where employees can do what they want with their time, and that reduced autonomy will make brown bag meetings feel like yet another obligation. <\/p>\n\n\n\n Try for once a month, every other month, or quarterly – if the meetings are well-received, you can always bump up the frequency later.<\/p>\n\n\n\n We can\u2019t stress this enough: brown bags that are too formal are no different from formal workday meetings. Pick a lighter topic that\u2019s not as intense so that participants don\u2019t feel like work is spilling over into leisure time. If the atmosphere is comfortable and the event is enjoyable, you\u2019re more likely to get repeat attendance at your next brown bag.<\/p>\n\n\n\n Brown bags imply that participants bring their own food, but the promise of a free lunch can sweeten the deal and encourage attendance. Before you book catering, though, check in with everyone to make sure you accommodate any dietary restrictions and allergies. <\/p>\n\n\n\n Brown bag sessions are great, and they\u2019re even better when someone helps you run them. Before your next brown bag, send a form out to get feedback and ideas from past or future participants. Not only will this help with planning, but this will also motivate attendance if the session is about something employees are interested in.<\/p>\n\n\nQuickest Way to Build Rapport In New Teams<\/h3>\n\n\n\n
Doesn\u2019t Take Away Productive Time<\/h3>\n\n\n\n
How to Add Brown Bag Meetings To Existing Workflow<\/h2>\n\n\n\n
Start Slow<\/h3>\n\n\n\n
Manage Uncertainty<\/h3>\n\n\n\n
Take In Feedback<\/h3>\n\n\n\n
Choose an Appropriate Theme<\/h3>\n\n\n\n
How to Make The Most Out of Your Brown Bag Sessions<\/h2>\n\n\n\n
Don\u2019t Try To Extend Your Formal Meetings Into Brown Bag Sessions<\/h3>\n\n\n\n
Mind The Cadence<\/h3>\n\n\n\n
Keep It Informal<\/h3>\n\n\n\n
Offer Food<\/h3>\n\n\n\n
Encourage Ideas and Feedback<\/h3>\n\n\n\n
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