{"id":7516,"date":"2023-03-03T13:12:32","date_gmt":"2023-03-03T13:12:32","guid":{"rendered":"https:\/\/geekbot.com\/blog\/?p=7516"},"modified":"2024-01-11T14:33:35","modified_gmt":"2024-01-11T14:33:35","slug":"geekbots-out-of-office-feature-a-step-by-step-guide-to-setting-up-automatic-responses","status":"publish","type":"post","link":"https:\/\/geekbot.com\/blog\/geekbots-out-of-office-feature-a-step-by-step-guide-to-setting-up-automatic-responses\/","title":{"rendered":"Geekbot&#8217;s Out of Office Feature: A Step-by-Step Guide to Setting Up Automatic Responses"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">In today&#8217;s fast-paced work environment, it can be hard to disconnect. And even when you&#8217;re away from work, you often still feel the pressure to check emails and respond to DMs. However, taking a break is crucial for your mental health, not to mention your general well-being.<br><br>That&#8217;s where Geekbot&#8217;s automatic Out of Office responses can help. This simple little tool lets you set up an OOO response to messages in just a few seconds, helping you let your teammates know when you\u2019ll be back at your desk.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this article, we\u2019ll share a few reasons why we love Geekbot&#8217;s Out of Office feature so much, as well as walking you through how to set it up.<br><br><strong>Here\u2019s what we&#8217;ll cover below:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/one\">Set up an Out of Office Message When You&#8217;re on Vacation<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/two\">Use Out of Office Messages During a Conference or Event<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/three\">Set up an Out of Office Message for Personal Reasons<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/four\">How to set up your Geekbot out-of-office message<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">First up, let\u2019s explore when the tool can help.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"one\">Set up an Out of Office Message When You&#8217;re on Vacation<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you&#8217;re on vacation, it&#8217;s important to let your team know how long you\u2019ll be away from work. By setting up an out of office message with Geekbot, you\u2019ll automatically reply to messages and let people know that you&#8217;re away for a short while.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This helps manage expectations, while ensuring any urgent messages get redirected to someone else on your team.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"two\">Use Out of Office Messages During a Conference or Event<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you&#8217;re attending a conference or event, you may not be available to respond to messages as quickly as you\u2019d like.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">By setting up an out of office message, you let your team know that you\u2019re away from your desk, and you can give them an alternate point of contact just in case they need some urgent support.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"three\">Set up an Out of Office Message for Personal Reasons<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There may be times when you need to step away from work for personal reasons. By setting up an out of office message in Geekbot, you can let your team know that you&#8217;re away and give them someone else to contact in your absence.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"four\">How to set up your Geekbot out-of-office message<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1: Open Microsoft Teams and Type &#8220;Out of Office&#8221; or &#8220;ooo&#8221;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To set up your Out of Office message, open Teams and type &#8220;Out of Office&#8221; or &#8220;ooo&#8221; in the message field. Hit enter, and Geekbot will send you a message asking for the dates you&#8217;ll be away.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"579\" data-src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1024x579.png\" alt=\"\" class=\"wp-image-7523 lazyload\" data-srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1024x579.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-300x170.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-768x434.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1536x869.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-2048x1158.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1920x1086.png 1920w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/579;\" \/><noscript><img decoding=\"async\" width=\"1024\" height=\"579\" src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1024x579.png\" alt=\"\" class=\"wp-image-7523\" srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1024x579.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-300x170.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-768x434.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1536x869.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-2048x1158.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-01-1920x1086.png 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/noscript><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2: Input Your OOO Dates<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Geekbot will prompt you to add the dates you&#8217;ll be away from work. You can input multiple vacation periods; you can even exclude yourself from notifications. And once you share the dates, Geekbot will send you a date picker to confirm (or edit) them.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"857\" data-src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1024x857.png\" alt=\"\" class=\"wp-image-7524 lazyload\" data-srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1024x857.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-300x251.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-768x643.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1536x1285.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-2048x1714.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1530x1280.png 1530w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/857;\" \/><noscript><img decoding=\"async\" width=\"1024\" height=\"857\" src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1024x857.png\" alt=\"\" class=\"wp-image-7524\" srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1024x857.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-300x251.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-768x643.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1536x1285.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-2048x1714.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-OOO-command-02-1530x1280.png 1530w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/noscript><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3: Confirm (or Edit) Your Dates<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Once you receive the date picker, you can confirm or edit your dates. If you need to edit them, select &#8220;Edit dates,&#8221; and Geekbot will prompt you to add new dates. Then select &#8220;Update&#8221;.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"601\" data-src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1024x601.png\" alt=\"\" class=\"wp-image-7525 lazyload\" data-srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1024x601.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-300x176.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-768x451.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1536x901.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-2048x1202.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1920x1127.png 1920w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/601;\" \/><noscript><img decoding=\"async\" width=\"1024\" height=\"601\" src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1024x601.png\" alt=\"\" class=\"wp-image-7525\" srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1024x601.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-300x176.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-768x451.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1536x901.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-2048x1202.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2023\/03\/MS-Teams-standup-DM-with-bot-edit-OOO-1920x1127.png 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/noscript><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Step 4: Your Out of Office Message Is Ready!<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">And you\u2019re good to go! Now get on and enjoy your vacation (assuming that\u2019s why needed to set up an OOO!?!).&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Geekbot\u2019s OOO Feature: The Perfect Way To Disconnect From Work<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"697\" data-src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1024x697.png\" alt=\"\" class=\"wp-image-7542 lazyload\" data-srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1024x697.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-300x204.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-768x523.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1536x1045.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-2048x1394.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1881x1280.png 1881w\" data-sizes=\"(max-width: 1024px) 100vw, 1024px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/697;\" \/><noscript><img decoding=\"async\" width=\"1024\" height=\"697\" src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1024x697.png\" alt=\"\" class=\"wp-image-7542\" srcset=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1024x697.png 1024w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-300x204.png 300w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-768x523.png 768w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1536x1045.png 1536w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-2048x1394.png 2048w, https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2019\/01\/MS-Teams-standup-DM-with-bot-show-all-OOO-1881x1280.png 1881w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/noscript><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Geekbot&#8217;s Out of Office feature is a helpful tool for managing communication (and expectations!) when you&#8217;re away from work.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It lets you set up an automatic response so that your team knows how long you\u2019ll be away for \u2014 and it can tell people who to contact in the event they need more urgent support.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s all there is to it, we hope the feature helps next time you\u2019re headed OOO<\/p>\n\n\n<div class=\"lazyblock-button-cta-10atEs align wp-block-lazyblock-button-cta\"><div class=\"related-container-button\">\n  <a href=\"https:\/\/geekbot.com\/\" class=\"related-large\">\n    <div class=\"row\">\n    <div class=\"col-sm-5\">\n    <figure class=\"related-image\">\n      <img decoding=\"async\" data-src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2020\/04\/Pizza-Toppings.png\" alt=\"\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" class=\"lazyload\" style=\"--smush-placeholder-width: 1124px; --smush-placeholder-aspect-ratio: 1124\/576;\" \/><noscript><img decoding=\"async\" src=\"https:\/\/geekbot.com\/blog\/wp-content\/uploads\/2020\/04\/Pizza-Toppings.png\" alt=\"\"\/><\/noscript>\n    <\/figure>\n    <\/div>\n    <div class=\"col-sm-7\">\n    <h3>\n      Sign up for a free 30 day trial of Geekbot\n    <\/h3>\n    <p class=\"description-cta-large\">Join 200,000+ teams boosting productivity with Geekbot! Discover the smart way to enhance team efficiency and collaboration. Start your free 30-day trial and experience seamless team management!<\/p>\n    <span class=\"related-button\">\n      Free 30 Day Trial<i class=\"blue fa fa-arrow-right\"><\/i>\n    <\/span>\n    <\/div>\n    <\/div>\n  <\/a>\n  \n<\/div>\n<style>\n.related-container-button{\n    background:#fafafa;\n}\n .related-container-button figure{margin-bottom:0!important}\n \n.related-container-button .related-button{\n  position:absolute;\n  bottom:24px;\n  right:24px;\n}\n.description-cta-large{\n  font-size: 18px;\n  font-weight: normal;\n  font-stretch: normal;\n  font-style: normal;\n  line-height: 1.78;\n  letter-spacing: normal;\n  color: #57585a;\n\n}\n.related-container-button:hover .related-button{\n    color: #4a90e2!important;\n\nbackground:none!important;\n}\n  .related-container-button .related-large{\n    display:block;\n    margin:72px 0;\n  \n  }\n    .related-container-button  .blue{\n    color:#4a90e2;\n    margin-left:8px;\n    \n  }\n   .related-container-button:hover .related-button{\n     background:#6ec3c7;\n     color:#fff;\n   }\n   .related-container-button .related-button{\n     min-width:125px;\n  text-align: right;\n  padding:0; 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